Terms and Conditions

Hall Hire Terms and Conditions

  • The Coychurch Lower Community Council as Trustee of the Hall (referred to as the Trustee) reserves the right to refuse, cancel or postpone an application in the event of the Hall being required as a Polling Station or for any other purpose.
  • The Hirer will be responsible for the security of the building during and upon leaving at the end of the hire.
  • The Hirer will be responsible for any damage that may occur to the building or property during the period of hire.
  • The premises must be left in a clean (compliant with the special conditions listed below under Coronavirus precautions) and tidy condition and the property properly secured. Failure to comply could result in additional hire charges.
  • Any leftover food and food contaminated paper plates/packaging must be removed from the premises and NOT put in the Hall’s refuse bins.
  • The Hirer MUST NOT under any conditions sub-let any part of the building.
  • The selling of alcoholic drinks is not permitted.
  • There is no smoking allowed anywhere inside the building.
  • Bouncy castles will only be allowed after the Hall Manager has received evidence of public liability insurance and regular maintenance from the company providing the equipment.
  • Soft Play equipment will only be allowed in the building after the Hall Manager has received evidence of public liability insurance from the company providing the equipment.
  • The Hirer agrees to the unlimited access during the times of hire by the Hall Manager and any of the Trustee officers.
  • Children must be supervised by a responsible adult at all times.
  • The Hirer must brief all those present during the times of hire on the fire procedure and locations of fire exits.
  • Payment will be by online bank transfer or cheque. No cash payments will be accepted.

The Memorial Hall uses personal data for the purposes of managing hall bookings, finances, events, and publicity. For more information on how we handle personal data, please see our Privacy Policy.

a) The hall will be cleaned and touch points sanitised at the beginning of each day by the hall cleaner.  Sanitiser will be provided at the entrances and exits to/from the main hall, small room and kitchen. Soap dispensers and air hand dryers are provided at every hand washing station.

b) The hall will have a regular deep clean.

c) To comply with Government advice, the Memorial Hall, Coychurch Trustees wish to ensure all users can be provided with a safe and sanitised environment in which to return and access our facilities. The Hall’s risk assessment and written COVID-19 procedures are available and these may be subject to change at any time in line with Government and Memorial Hall guidelines.

i) The hirer has received the Williams Memorial Hall’s Covid Procedure and agrees to follow it during the time of the hire.

ii) The hirer will be responsible for cleaning all surfaces, switches, equipment, etc. to be used during the hire before the session begins.

iii)  Access will only be allowed during the specific time of hire so please ensure you list all of the time you will need when booking.

iv) People waiting to collect hall users should adhere to social distancing outside the building or remain in their vehicle.

v) The nominated person on the booking form MUST keep a register (for 21 days after the event) of all attendees in the building during the times of hire and hold contact details (name, phone number and address) for attendees, helpers and leaders. Please ensure that all of your attendees, helpers and leaders have the contact information for the nominated person in case there is a need to contact people who were at your event.

Website Terms and Conditions

Introduction

These terms and conditions apply between you, the User of this Website (including any sub-domains, unless expressly excluded by their own terms and conditions) and Memorial Hall Coychurch, the owner and operator of this Website.  Please read these terms and conditions carefully, as they affect your legal rights. Your agreement to comply with and be bound by these terms and conditions is deemed to occur upon your first use of the website. If you do not agree to be bound by these terms and conditions, you should stop using the website immediately.

In these terms and conditions, User or Users means any third party that accesses the Website and is not either (i) employed by or trading as Memorial Hall Coychurch and acting in the course of their employment or (ii) engaged as a consultant or otherwise providing services to Memorial Hall Coychurch and accessing the Website in connection with the provision of such services.

Intellectual property and acceptable use

All Content included on the Website, unless uploaded by Users, is the property of Memorial Hall Coychurch, our affiliates or other relevant third parties. In these terms and conditions. Content means any text, graphics, images, audio, video, software, data compilations, page layout, underlying code and software and any other form of information capable of being stored in a computer that appears on or forms part of this Website, including any such content uploaded by Users. By continuing to use the Website you acknowledge that such Content is protected by copyright, trademarks, database rights and other intellectual property rights. Nothing on this site shall be construed as granting, by implication, estoppel, or otherwise, any license or right to use any trademark, logo or service mark displayed on the site without the owner’s prior written permission

You may, for your own personal, non-commercial use only, do the following:

  1. retrieve, display and view the Content on a computer screen
  2. you must not otherwise reproduce, modify, copy, distribute or use for commercial purposes any Content without the written permission of Memorial Hall Coychurch.

Prohibited use:

You may not use the Website for any of the following purposes:

  1. in any way which causes, or may cause, damage to the Website or interferes with any other person’s use or enjoyment of the Website;
  2. in any way which is harmful, unlawful, illegal, abusive, harassing, threatening or otherwise objectionable or in breach of any applicable law, regulation, governmental order;
  3. making, transmitting or storing electronic copies of Content protected by copyright without the permission of the owner.

Links to other websites

This Website may contain links to other sites. Unless expressly stated, these sites are not under the control of Memorial Hall Coychurch or that of our affiliates.

We assume no responsibility for the content of such Websites and disclaim liability for any and all forms of loss or damage arising out of the use of them.

The inclusion of a link to another site on this Website does not imply any endorsement of the sites themselves or of those in control of them.

Privacy Policy and Cookies Policy

Use of the Website is also governed by our Privacy Policy and Cookies Policy, which are incorporated into these terms and conditions by this reference. To view the Privacy Policy and Cookies Policy, please click on the following:

https://memorialhallcoychurch.org.uk/terms-and-conditions/

Availability of the Website and disclaimers

Any online facilities, tools, services or information that Memorial Hall Coychurch makes available through the Website (the Service) is provided “as is” and on an “as available” basis. We give no warranty that the Service will be free of defects and/or faults. To the maximum extent permitted by the law, we provide no warranties (express or implied) of fitness for a particular purpose, accuracy of information, compatibility and satisfactory quality. Memorial Hall Coychurch is under no obligation to update information on the Website.

Whilst Memorial Hall Coychurch uses reasonable endeavours to ensure that the Website is secure and free of errors, viruses and other malware, we give no warranty or guaranty in that regard and all Users take responsibility for their own security, that of their personal details and their computers.

Memorial Hall Coychurch accepts no liability for any disruption or non-availability of the Website.

Memorial Hall Coychurch reserves the right to alter, suspend or discontinueany part (or the whole of) the Website including, but not limited to, any products and/or services available. These terms and conditions shall continue to apply to any modified version of the Website unless it is expressly stated otherwise.

Limitation of liability

Nothing in these terms and conditions will: (a) limit or exclude our or your liability for death or personal injury resulting from our or your negligence, as applicable; (b) limit or exclude our or your liability for fraud or fraudulent misrepresentation; or (c) limit or exclude any of our or your liabilities in any way that is not permitted under applicable law.

We will not be liable to you in respect of any losses arising out of events beyond our reasonable control.

To the maximum extent permitted by law, Memorial Hall Coychurch accepts no liability for any of the following:

  1. any business losses, such as loss of profits, income, revenue, anticipated savings, business, contracts, goodwill or commercial opportunities;
  2. loss or corruption of any data, database or software;
  3. any special, indirect or consequential loss or damage.

General

You may not transfer any of your rights under these terms and conditions to any other person. We may transfer our rights under these terms and conditions where we reasonably believe your rights will not be affected.

These terms and conditions may be varied by us from time to time. Such revised terms will apply to the Website from the date of publication. Users should check the terms and conditions regularly to ensure familiarity with the current version.

These terms and conditions together with the Privacy Policy and Cookies Policy contain the whole agreement between the parties relating to its subject matter and supersede all prior discussions, arrangements or agreements that might have taken place in relation to the terms and conditions.

The Contracts (Rights of Third Parties) Act 1999 shall not apply to these terms and conditions and no third party will have any right to enforce or rely on any provision of these terms and conditions.

If any court or competent authority finds that any provision of these terms and conditions (or part of any provision) is invalid, illegal or unenforceable, that provision or part-provision will, to the extent required, be deemed to be deleted, and the validity and enforceability of the other provisions of these terms and conditions will not be affected.

Unless otherwise agreed, no delay, act or omission by a party in exercising any right or remedy will be deemed a waiver of that, or any other, right or remedy.

This Agreement shall be governed by and interpreted according to the law of England and Wales and all disputes arising under the Agreement (including non-contractual disputes or claims) shall be subject to the exclusive jurisdiction of the English and Welsh courts.

Memorial Hall Coychurch details:

Memorial Hall Coychurch, Main Road, Coychurch, Bridgend. CF35 5EL operates the Website memorialhallcoychurch.org.uk

You can contact Memorial Hall Coychurch by email on manager@memorialhallcoychurch.org.uk

PRIVACY POLICY

Your privacy is important to us. It is Memorial Hall Coychurch’s policy to respect your privacy regarding any information we may collect from you across our website and other sites we own and operate.

  1. INFORMATION WE COLLECT

LOG DATA

When you visit our website, our servers may automatically log the standard data provided by your web browser. It may include your computer’s Internet Protocol (IP) address, your browser type and version, the pages you visit, the time and date of your visit, the time spent on each page, and other details.

DEVICE DATA

We may also collect data about the device you’re using to access our website. This data may include the device type, operating system, unique device identifiers, device settings, and geo-location data. What we collect can depend on the individual settings of your device and software. We recommend checking the policies of your device manufacturer or software provider to learn what information they make available to us.

PERSONAL INFORMATION

We may ask for personal information, such as your:

Name
Email
Social media profiles
Date of birth
Phone/mobile number
Home/Mailing address
Work address

  1. LEGAL BASES FOR PROCESSING

We will process your personal information lawfully, fairly and in a transparent manner. We collect and process information about you only where we have legal bases for doing so.

These legal bases depend on the services you use and how you use them, meaning we collect and use your information only where:

  • it’s necessary for the performance of a contract to which you are a party or to take steps at your request before entering into such a contract (for example, when we provide a service you request from us);
  • it satisfies a legitimate interest (which is not overridden by your data protection interests), such as for research and development, to market and promote our services, and to protect our legal rights and interests;
  • you give us consent to do so for a specific purpose (for example, you might consent to us sending you our newsletter); or
  • we need to process your data to comply with a legal obligation.

Where you consent to our use of information about you for a specific purpose, you have the right to change your mind at any time (but this will not affect any processing that has already taken place).

We don’t keep personal information for longer than is necessary. While we retain this information, we will protect it within commercially acceptable means to prevent loss and theft, as well as unauthorised access, disclosure, copying, use or modification. That said, we advise that no method of electronic transmission or storage is 100% secure and cannot guarantee absolute data security. If necessary, we may retain your personal information for our compliance with a legal obligation or in order to protect your vital interests or the vital interests of another natural person.

  1. COLLECTION AND USE OF INFORMATION

We may collect, hold, use and disclose information for the following purposes and personal information will not be further processed in a manner that is incompatible with these purposes:

  • to enable you to customise or personalise your experience of our website;
  • to enable you to access and use our website, associated applications and associated social media platforms;
  • to contact and communicate with you;
  • for internal record keeping and administrative purposes;
  • for analytics, market research and business development, including to operate and improve our website, associated applications and associated social media platforms;
  • to run competitions and/or offer additional benefits to you;
  • for advertising and marketing, including to send you promotional information about our products and services and information about third parties that we consider may be of interest to you;
  • to comply with our legal obligations and resolve any disputes that we may have; and
  • to consider your employment application.
  1. DISCLOSURE OF PERSONAL INFORMATION TO THIRD PARTIES

We may disclose personal information to:

  • third party service providers for the purpose of enabling them to provide their services, including (without limitation) IT service providers, data storage, hosting and server providers, ad networks, analytics, error loggers, debt collectors, maintenance or problem-solving providers, marketing or advertising providers, professional advisors and payment systems operators;
  • our employees, contractors and/or related entities;
  • sponsors or promoters of any competition we run;
  • credit reporting agencies, courts, tribunals and regulatory authorities, in the event you fail to pay for goods or services we have provided to you;
  • courts, tribunals, regulatory authorities and law enforcement officers, as required by law, in connection with any actual or prospective legal proceedings, or in order to establish, exercise or defend our legal rights;
  • third parties, including agents or sub-contractors, who assist us in providing information, products, services or direct marketing to you; and
  • third parties to collect and process data.
  1. INTERNATIONAL TRANSFERS OF PERSONAL INFORMATION

The personal information we collect is stored and processed in United Kingdom and United States, or where we or our partners, affiliates and third-party providers maintain facilities. By providing us with your personal information, you consent to the disclosure to these overseas third parties.

We will ensure that any transfer of personal information from countries in the European Economic Area (EEA) to countries outside the EEA will be protected by appropriate safeguards, for example by using standard data protection clauses approved by the European Commission, or the use of binding corporate rules or other legally accepted means.

Where we transfer personal information from a non-EEA country to another country, you acknowledge that third parties in other jurisdictions may not be subject to similar data protection laws to the ones in our jurisdiction. There are risks if any such third party engages in any act or practice that would contravene the data privacy laws in our jurisdiction and this might mean that you will not be able to seek redress under our jurisdiction’s privacy laws.

  1. YOUR RIGHTS AND CONTROLLING YOUR PERSONAL INFORMATION

Choice and consent: By providing personal information to us, you consent to us collecting, holding, using and disclosing your personal information in accordance with this privacy policy. If you are under 16 years of age, you must have, and warrant to the extent permitted by law to us, that you have your parent or legal guardian’s permission to access and use the website and they (your parents or guardian) have consented to you providing us with your personal information. You do not have to provide personal information to us, however, if you do not, it may affect your use of this website or the products and/or services offered on or through it.

Information from third parties: If we receive personal information about you from a third party, we will protect it as set out in this privacy policy. If you are a third party providing personal information about somebody else, you represent and warrant that you have such person’s consent to provide the personal information to us.

Restrict: You may choose to restrict the collection or use of your personal information. If you have previously agreed to us using your personal information for direct marketing purposes, you may change your mind at any time by contacting us using the details below. If you ask us to restrict or limit how we process your personal information, we will let you know how the restriction affects your use of our website or products and services.

Access and data portability: You may request details of the personal information that we hold about you. You may request a copy of the personal information we hold about you. Where possible, we will provide this information in CSV format or other easily readable machine format. You may request that we erase the personal information we hold about you at any time. You may also request that we transfer this personal information to another third party.

Correction: If you believe that any information we hold about you is inaccurate, out of date, incomplete, irrelevant or misleading, please contact us using the details below. We will take reasonable steps to correct any information found to be inaccurate, incomplete, misleading or out of date.

Notification of data breaches: We will comply laws applicable to us in respect of any data breach.

Complaints: If you believe that we have breached a relevant data protection law and wish to make a complaint, please contact us using the details below and provide us with full details of the alleged breach. We will promptly investigate your complaint and respond to you, in writing, setting out the outcome of our investigation and the steps we will take to deal with your complaint. You also have the right to contact a regulatory body or data protection authority in relation to your complaint.

Unsubscribe: To unsubscribe from our e-mail database or opt-out of communications (including marketing communications), please contact us using the details below or opt-out using the opt-out facilities provided in the communication.

  1. COOKIES

We use “cookies” to collect information about you and your activity across our site. A cookie is a small piece of data that our website stores on your computer, and accesses each time you visit, so we can understand how you use our site. This helps us serve you content based on preferences you have specified. Please refer to our Cookie Policy for more information.

  1. BUSINESS TRANSFERS

If we or our assets are acquired, or in the unlikely event that we go out of business or enter bankruptcy, we would include data among the assets transferred to any parties who acquire us. You acknowledge that such transfers may occur, and that any parties who acquire us may continue to use your personal information according to this policy.

  1. LIMITS OF OUR POLICY

Our website may link to external sites that are not operated by us. Please be aware that we have no control over the content and policies of those sites, and cannot accept responsibility or liability for their respective privacy practices.

  1. CHANGES TO THIS POLICY

At our discretion, we may change our privacy policy to reflect current acceptable practices. We will take reasonable steps to let users know about changes via our website. Your continued use of this site after any changes to this policy will be regarded as acceptance of our practices around privacy and personal information.

If we make a significant change to this privacy policy, for example changing a lawful basis on which we process your personal information, we will ask you to re-consent to the amended privacy policy.

Memorial Hall Coychurch’s Data Controller:

Mabyn Thomas
manager@memorialhallcoychurch.org.uk

Memorial Hall Coychurch’s Data Protection Officer:

Mabyn Thomas
manager@memorialhallcoychurch.org.uk

I agree for my personal data to be processed by Memorial Hall Coychurch, for the purpose(s) of displaying map tiles, geocoding addresses and calculating and display directions..

I agree for my personal data, provided via map API calls, to be processed by the API provider, for the purposes of geocoding (converting addresses to coordinates), reverse geocoding and generating directions.

Some visual components of WP Google Maps use 3rd party libraries which are loaded over the network. At present the libraries are Google Maps, Open Street Map, jQuery DataTables and FontAwesome. When loading resources over a network, the 3rd party server will receive your IP address and User Agent string amongst other details. Please refer to the Privacy Policy of the respective libraries for details on how they use data and the process to exercise your rights under the GDPR regulations.

WP Google Maps uses jQuery DataTables to display sortable, searchable tables, such as that seen in the Advanced Marker Listing and on the Map Edit Page. jQuery DataTables in certain circumstances uses a cookie to save and later recall the “state” of a given table – that is, the search term, sort column and order and current page. This data is held in local storage and retained until this is cleared manually. No libraries used by WP Google Maps transmit this information.

Please see here and here for Google’s terms. Please also see Google’s Privacy Policy. We do not send the API provider any personally identifying information, or information that could uniquely identify your device.

Where this notice is displayed in place of a map, agreeing to this notice will store a cookie recording your agreement so you are not prompted again.